CODE OF CONDUCT

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Purpose

OshiUplink is committed to creating a safe, inclusive, respectful, and harassment-free environment for all attendees, exhibitors, guests, sponsors, staff, and volunteers. Everyone participating in the event must act respectfully and uphold the community standards laid out here.

 

Scope

This Code of Conduct applies to all event spaces (including online components, if applicable), venues, programming sessions, exhibitor/vendor halls, hospitality events, and any associated social activities. It applies to persons holding a badge, pass, exhibitor or vendor status, as well as staff, volunteers, and guests.

 

General Behaviour

  • All participants are required to comply with applicable federal, provincial (or territorial), and local laws, as well as venue policies.
  • Behavior that is disruptive, harassing, bullying, intimidating, discriminatory (on race, colour, creed, gender, gender identity, sexual orientation, disability, age, religion, national origin or other statuses), or that threatens the safety or dignity of others will not be tolerated.
  • Under the influence of illegal drugs, or behaviour that puts the safety of others or property at risk, is not permitted.
  • Everyone is responsible for their own conduct and any consequences resulting from it.
  • Lost badges, passes, or credentials must be reported immediately; badges are non-transferable unless explicitly permitted by event management (if at all).
  • Participants may be recorded (photograph/video) for event promotional or operational purposes; by attending, you consent to this.

 

Attire, Cosplay & Props

  • All attire must comply with local decency laws, be safe and non-hazardous, and not create risks to self or others.
  • Costumes must fit through standard doorways, not obstruct aisles, and must clearly be identifiable as costumes (not real law-enforcement/military/emergency uniforms) to avoid confusion.
  • Footwear is required at all times in venue spaces.
  • Props (including weapons replicas) must be peace-bonded, submitted to inspection where required, clearly identifiable as replicas, and must not be brandished, swung recklessly, or used in a manner that causes risk. Items that resemble real firearms, are capable of firing projectiles, or contravene venue or local law are prohibited.
  • Props that resemble the form or function of a projectile weapon have a few additional restrictions:
  • If it has a string it cannot be under any tension and not easily made taut.,
  • If it has an air chamber it cannot be under any pressure and not easily re-pressurized.,
  • If it has a barrel it must be blocked with an orange tip and not easily unblocked.

Exhibitors and Vendors

  • Exhibitors, vendors and their assistants are expected to maintain a high level of professionalism and follow the same code of conduct as all attendees.
  • All displays, signage and merchandise must abide by event policy and local laws (no bootleg/pirated goods, no unapproved AI-generated art (if policy prohibits), etc.).
  • Booths must not extend into aisles, must keep traffic flow clear, and must use waste receptacles and follow venue guidelines.
  • Live streaming or recording in exhibitor/vendor areas may occur; vendors should assume they might appear in livestreams, and must not obstruct aisles or create hazards.

Venue Use & Traffic Flow

  • Doors, aisles, walkways, and emergency exits must remain unobstructed at all times.
  • Seating and room capacities must be respected; rooms may be cleared after each programming session.
  • Participants must follow all posted signage, restrictions on photography/filming, and instructions from event or venue staff.

Safety & Accessibility

  • Event organisers are committed to providing accessible facilities and reasonable accommodations for attendees with disabilities or additional needs.
  • Participants are encouraged to notify the event in advance of specific accommodation requirements so that arrangements can be made.
  • Any behaviour or setups that compromise safety or accessibility (e.g., blocking ramps, misuse of mobility aids) will be corrected by staff.

Enforcement & Consequences

  • Event management reserves the right to enforce disciplinary actions, which may include: verbal warning; removal from area or the entire event; revocation of badge/pass without refund; and involvement of venue security or law enforcement.
  • Continuous or severe violations may result in immediate removal from venue grounds.
  • Disputes between individuals (e.g., financial transactions between exhibitors and attendees) remain the parties’ responsibility; the event may refuse service but is not a mediator for private disputes.

Modifications and Scope

  • This Code of Conduct may be revised at any time; the version in effect for OshiUplink takes precedence.
  • Venue-specific rules and local laws may override or add to this Code of Conduct; attendees must abide by all.